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Start free. Pay less as you grow.

Take bookings, collect forms and run your own website for free. When your clinic grows, add your team, AI and clinical tools, and your costs come down as you grow.

Prices shown in GBP. You'll see and pay in your local currency at checkout.

Free

For solo businesses

£0per month

Get your solo business ready for bookings. Your diary, client records, forms and booking website are included.

Managed payment fee
3%
SMS each month
100
Emails each month
100

Payment processing and extras cost separately.

Plan highlights for Free
  • 3% Managed fee on eligible payments
  • 1 user (the owner)
  • Online booking calendar
  • Free hosted booking website for clients
  • Automated reminders and confirmations
  • Lead and enquiry tracking
  • Client profiles and treatment history
  • Consultation and consent form templates
  • 100 SMS and 100 emails included each month

Starter

For growing businesses with up to 5 users

£29per month

Keep enquiries, marketing and team work together. Add AI help and tools to bring clients back.

Managed payment fee
2%
SMS each month
250
Emails each month
2,500

Payment processing and extras cost separately.

Plan highlights for Starter
  • 2% Managed fee on eligible payments
  • Up to 5 users, including the owner
  • Everything in Free
  • Unified inbox, team chat and assigned tasks
  • Memberships, loyalty, reviews and smart customer groups
  • Retail stock, suppliers, purchase orders and deliveries
  • Reports, staff commissions and tips
  • Blog publishing, SEO and AI writing
  • AI help with bookings, client notes and website updates. You review and confirm changes.
  • AI phone receptionist, with separate setup and call costs

Growth

Clinic operations

For clinics managing treatment operations

£299per month

Bring clinical checks, batch tracking and staff credentials into the same system as your diary, with business intelligence on Growth.

Managed payment fee
1%
SMS each month
1,000
Emails each month
25,000

Payment processing and extras cost separately.

Plan highlights for Growth
  • 1% Managed fee on eligible payments
  • Unlimited team members
  • Everything in Starter
  • Clinical governance: check forms, consent and treatment readiness
  • Procurement: plan consumables and track batches through treatment
  • Workforce management: track qualifications, renewals and treatment permissions
  • AI phone receptionist, with separate setup and call costs
  • Business intelligence dashboards, cash forecasts and service performance

Managed fees apply to eligible client payments processed through Managed. Payment processor fees, tax and extra usage are separate.

Free £0/month + 3% Managed payment fee; Starter £29/month + 2%; Growth £299/month + 1%. Choose and confirm a paid plan in the app.

See message allowances and separate charges

The platform to grow your business

Find the tools your business needs, or compare what changes between plans.

Showing 93 of 93 features

Scroll the comparison to see every feature.

Viewing Free

Bookings and website

Online booking with free website
Free: Included
Live availability and calendar management
Free: Included
Automated reminders and confirmations
Free: Included
Client profiles, notes, and visit history
Free: Included
Book the right room or equipment
Free: Not included
Book with the right team member
Free: Not included
Cancellation, rescheduling and no-show policy settings
Free: Included
Website editor, templates, branding and publishing
Free: Included
Custom domain connection (domain purchase or renewal costs separate)
Free: Included
Social media and business profile links
Free: Included
Blog articles, categories, cover images and SEO
Free: Not included
Google Analytics and Tag Manager setup
Free: Included
Connect Canva designs (Canva account required)
Free: Not included
Slack notifications (Slack connection required)
Free: Not included

Clients and forms

Lead pipeline and enquiry tracking
Free: Included
Callback requests
Free: Included
Digital consultation and consent forms
Free: Included
Aftercare documents and treatment guidance
Free: Included
Voice notes
Free: Not included
Bookings, consent and follow-up in each client record
Free: Included

Payments

Managed fee on eligible processed payments
Free: 3%
Integrated checkout, payment tracking, and refunds
Free: Included
Payment links by SMS, email and QR code
Free: Included
Alternative payment methods (availability depends on your provider)
Free: Included
Tap to Pay and digital wallets (supported device and provider required)
Free: Included
Pay by Bank Transfer
Free: Included
Discounts & customer credits
Free: Included
Digital gift cards
Free: Not included
Service packages
Free: Included
Staff commission rules and earnings tracking
Free: Not included
Tips and gratuities
Free: Not included

Communication

Unified inbox for email, SMS, social media and live chat
Free: Not included
Phone routing and call handling (setup and usage costs apply)
Free: Not included
Shared client conversation history
Free: Not included
Rebooking prompts and follow-up reminders
Free: Not included
Business phone number (rental and call usage separate)
Free: Not included
Call recording (phone setup and caller notice required)
Free: Not included

Marketing and retention

Loyalty programmes with digital progress tracking
Free: Not included
Automatic loyalty rewards as credit or discount
Free: Not included
Loyalty reminders and campaigns for clients close to a reward
Free: Not included
Fixed-term memberships and included service benefits
Free: Not included
Membership autopay (payment provider setup required)
Free: Not included
Review requests, moderation, replies and website publishing
Free: Not included
Email and SMS campaign builder
Free: Included
Create and manage manual customer lists
Free: Included
Group clients by visits, interests and activity
Free: Not included
Automations with rules and approvals you choose
Free: Not included
Track returning clients and repeat visits
Free: Not included
Advertising management service
Free: Not included
Social media management service
Free: Not included

Team and operations

Included team users (owner included; pending invitations reserve a seat)
Free: 1 user
Sell retail products online and in-store
Free: Not included
Stock control
Free: Not included
Supplier management
Free: Not included
Stock purchase orders & delivery tracking
Free: Not included
Import CSV and Excel files with checks before saving
Free: Included
Review past imports and undo supported changes
Free: Included
Task management and assigned follow-up
Free: Not included
Team chat and clear handovers
Free: Not included
Set team permissions and share handovers
Free: Not included
Team scheduling
Free: Not included
Manage multiple locations and shared ways of working
Free: Not included
Data migration from any provider
Free: Free on every plan
Help with setup
Free: Free, next-day turnaround
Support contact
Free: hello@withmanaged.com

Managed AI

AI enquiry replies and follow-up drafts you review
Free: Not included
AI inbox replies you review before sending
Free: Not included
AI insights into client visits and rebooking
Free: Not included
AI phone receptionist
Free: Not included
AI Receptionist conversation context and confirmed actions (phone setup and usage costs apply)
Free: Not included
AI form assignments and reminder drafts you confirm
Free: Not included
AI rebooking and win-back campaign drafts
Free: Not included
Ask your AI copilot by text or voice
Free: Not included
AI booking creation, rescheduling and cancellation (you confirm each change)
Free: Not included
AI client notes and website updates (you review and confirm)
Free: Not included
AI task creation and inbox assignment (you confirm)
Free: Not included
AI policy drafts for cancellation, privacy and terms (you review)
Free: Not included
AI blog and marketing drafts (you review)
Free: Not included

Clinical (Growth)

Service protocols, consent, preparation and aftercare checks
Free: Not included
Appointment readiness and treatment checks
Free: Not included
Record treatment, reviews and completed checks
Free: Not included
Set consumables per service and reserve them for appointments
Free: Not included
Track batches, expiry dates and products used in treatment
Free: Not included
See shortages, choose substitutes and track stock costs
Free: Not included
Procurement planning and replenishment suggestions
Free: Not included
Staff qualifications, documents and renewal dates
Free: Not included
Manage who can provide each treatment at each location
Free: Not included
Check staff qualifications and plan team capacity
Free: Not included

Reporting

Treatment session reports
Free: Included
Payment and revenue reporting
Free: Payment dashboard
Expenses, recurring expenses and categorisation
Free: Included
Stock movement and inventory reports
Free: Not included
Business intelligence dashboards and forecasts
Free: Not included

Free on every plan

Free migration and next-day setup

Data migration from any provider is free on every plan, including Free. Photos and attachments are included when your export provides them. Setup help is free with next-day turnaround.

A clear view of your costs

Your plan includes the tools above and a monthly SMS and email allowance. Here is what to allow for alongside your subscription.

Payment fees
Your payments and Managed fees stay together in one system. The fee applies to eligible payments processed through Managed; processor charges and tax are separate.
Extra messages and phone services
Top up your SMS or email balance when you need more. Phone number rental, calls and any agreed phone setup work cost extra.
Domains and optional services
Your hosted booking website is included. Buying or renewing a custom domain costs extra. Data migration and setup help are free on every plan, with next-day setup turnaround. Advertising and social media services are quoted separately.
How do monthly messages and top-ups work?

Your SMS and email allowance refreshes on the first of each month at midnight in your business time zone. Included credits are used first, and any unused included allowance expires at the next refresh.

Purchased SMS and email bundles remain available until used. Your workspace shows your message balance and top-up prices.

Updated included allowances apply at the next monthly refresh; your current balance stays as it is.

What do payment fees look like?

These monthly GBP examples combine the subscription with the Managed fee on eligible payments processed through Managed. Payment processor charges, tax, extra messages, calls and optional services are separate.

Final totals reflect rounding per payment, your payment method, region, refunds and tax.

£5,000 processed payments per month
Free: £0 + £150 = £150. Starter: £29 + £100 = £129. Growth: £299 + £50 = £349.
£10,000 processed payments per month
Free: £0 + £300 = £300. Starter: £29 + £200 = £229. Growth: £299 + £100 = £399.
£30,000 processed payments per month
Free: £0 + £900 = £900. Starter: £29 + £600 = £629. Growth: £299 + £300 = £599.
Which tools need a connected account or extra setup?

Connected accounts bring design, communication and payment tools into your workspace. Canva needs Starter or Growth and a Canva account; each tool follows your business settings and staff permissions.

The AI phone receptionist is available on Starter and Growth. Connect a supported phone provider and business number, then set up your information and call routing. Number rental, calls and any separately agreed setup work cost extra.

Custom voices need a supported provider and the speaker’s recorded consent.

How do paid plans and AI permissions work?

Create your Free workspace without a card. Choose your paid plan in the app, then review the price, tax, renewal and cancellation details before confirming. Annual billing gives you 12 months for the price of 10 monthly subscriptions; payment fees and extra usage are separate.

The AI copilot on Starter and Growth accepts typed or voice requests for bookings, client notes and website updates. You review drafts and confirm the exact change before it happens. Review AI replies, campaigns and blog articles before sending or publishing.

Starter and Growth also include AI help with assigning tasks and understanding reports. Team permissions and connected accounts determine which tools each person can use. Clinical governance, procurement and workforce management are available on Growth only.

For help with setup, billing or access, contact hello@withmanaged.com. Setup help is free with next-day turnaround. Importing your data from any provider is free on every plan, including photos and attachments where your export includes them.

How do I start or switch?

A Free workspace puts a booking day in your hands. For a move from another system, your export review and agreed moving date keep the change organised.

  • Set up a typical appointment

    Create your workspace, add a service, your hours and a form. Use example client details to see how your booking day will work.

  • Check the records you want to bring

    Review your export and check a sample before importing. Agree which records, attachments, deposits and balances can be brought across.

  • Choose your moving date

    Check your current contract, future appointments and outstanding payments. Agree when to start using Managed for new bookings and how to let clients know.

Three clinic colleagues discussing their working day in a clinical treatment room

Pricing FAQs

Helpful answers before you choose a plan

Get your next booking day organised

Bring bookings, forms and client records together in your Free workspace. Choose and confirm a paid plan in the app when you’re ready.

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