Per-service deposits
Take a deposit when clients book, with a different deposit for each service if you choose.
Deposits at booking
In Managed: Per-service deposits
See how it works->
Switch from Pabau
Switch from Pabau to Managed
To switch from Pabau to Managed, export your clients, appointments and payments from Pabau's reports, then download medical forms and photos or request Pabau's free managed export with 30 days' written notice. We'll handle the import for you, free on every plan, including photos and attachments, with free next-day setup help.
Free migration on every plan, including Free, done for you by the Managed team. Photos and attachments are included when your export provides them. Setup help is free with next-day turnaround. Payment fees and extra usage apply.
Example workspaceBookings, client records & forms
Tuesday’s diary
2 appointmentsAlex Example
Cut & finish · with Jamie
Consultation form completedRobin Example
Consultation · with Taylor
Alex Example
Client record
- Next appointment
- Tuesday, 10:30 · Cut & finish
- Preferences
- Prefers morning appointments.
Alex’s consultation form
Consultation form
Completed
Saved with Alex’s client record.
Read the answers before the appointment. Your practitioner reviews them and makes the treatment decision.
Explore the diary, client record and form. These client details are invented.
Why clinics switch from Pabau to Managed
A fair comparison: what Managed offers, and when staying may suit you better.
1
Start on a £0 plan
Managed's Free plan is £0 a month plus a 3% Managed fee on eligible payments, so you can run your booking day before choosing Starter (£29 + 2%) or Growth (£299 + 1%).
Start free
2
Deposits you control
Set a different deposit for each service, cancellation cutoffs and saved-card booking for no-show protection. Payments are built in and powered by Stripe, and the Managed fee is refunded when you refund a deposit.
No-show protection
3
Forms, booking and website together
Consultation forms, client records, online booking and a free hosted website sit in one workspace, with the free Managed Forms app for iPhone, iPad and Android.
One workspace
4
When Pabau may still fit better
If your practice depends on Pabau's prescribing, lab or medical-record workflows, review those requirements with us before planning a move. Do not assume equivalence.
Fair comparison
What moves, and what stays with Pabau
Plan the handover around what Pabau can export and what Managed supports. Payments already taken do not transfer with an imported booking.
1
Clients
Export from Analytics > Reports > Clients in Excel or CSV. We import them for you.
Moves across
2
Future and past appointments
Export from the Appointments reports with a custom date range. Future appointments keep your diary running in Managed.
Moves across
3
Consent forms, treatment notes, medical history and photos
Pabau's reports cannot export these. Download them from each client card, or request Pabau's managed export, which delivers PDFs and attachments in a folder per patient. Photos and attachments are included in our free import. The Managed team matches imported photos and attachments to the right client records, including Pabau exports.
Export first
4
Services and products
Export from the Services and Products pages in Excel or CSV.
Moves across
5
Payments, deposits and balances already taken
These do not transfer. Importing a booking does not transfer its payment. Settle or record them in Pabau before switching.
Do not transfer
6
Form templates
Pabau says templates cannot be exported directly. Rebuild them in Managed or email them to yourself from Pabau as PDFs.
Rebuild in Managed
7
Prescribing and lab workflows
These stay outside Managed. Plan how they will continue before your switch date.
Stays outside Managed
Pabau help centre and terms paraphrased for switching planning only, checked 17 October 2026. This is not legal advice. Check your own Pabau agreement.
Free on every plan
Free migration from Pabau, on every plan
Share your exports and we'll handle the import for you, at no cost, whichever plan you choose. Photos and attachments are included when your export provides them. Setup help is free with next-day turnaround. The Managed team matches imported photos and attachments to the right client records, including Pabau exports.
- 1
Start free
- 2
Export from Pabau (checklist)
- 3
Share your export
- 4
We import and you review a sample
- 5
Choose your switch date
What can move depends on what Pabau exports. Payments do not transfer. You can also import CSV or Excel yourself with checks before saving, and undo supported changes on every plan.
Pabau export checklist
Pabau report downloads expire after one hour, and access ends when your subscription terminates. Plan exports before you give notice.
Example day
Check agreement
Check your Pabau agreement
Monthly plans are a 30-day rolling contract with 30 days' notice to cancel. Prepaid 12, 24 or 36-month plans renew automatically unless you give written notice at least 30 days before the term ends. Note your end date.
View step details
Who: You
Monthly plans are a 30-day rolling contract with 30 days' notice to cancel. Prepaid 12, 24 or 36-month plans renew automatically unless you give written notice at least 30 days before the term ends. Note your end date.
Export reports
Export reports while your account is active
From Analytics > Reports, export clients, appointments (custom date range), payments and invoices, and clients with balance in Excel or CSV. Download each file from the Exports page within one hour, or run it again.
View step details
Who: You
From Analytics > Reports, export clients, appointments (custom date range), payments and invoices, and clients with balance in Excel or CSV. Download each file from the Exports page within one hour, or run it again.
Forms and photos
Download forms, notes and photos
Reports cannot export consent forms, treatment notes, medical history or photos. Download them from each client card, or request Pabau's managed export (see the next step).
View step details
Who: You
Reports cannot export consent forms, treatment notes, medical history or photos. Download them from each client card, or request Pabau's managed export (see the next step).
Managed export
Choose Pabau's managed export option
Pabau offers a free managed export if you give at least 30 days' written notice; it starts on the final day of your subscription and can take up to 5 business days. A paid managed export (£450 + VAT) can be scheduled at any time. Confirm in writing which one you want.
View step details
Who: You and Pabau
Pabau offers a free managed export if you give at least 30 days' written notice; it starts on the final day of your subscription and can take up to 5 business days. A paid managed export (£450 + VAT) can be scheduled at any time. Confirm in writing which one you want.
Verify export
Check the export within 7 business days
Pabau treats a delivered export as final after 7 business days. Check it quickly, and keep the original files safe. Pabau retains data for 90 days after termination, then deletes it.
View step details
Who: You
Pabau treats a delivered export as final after 7 business days. Check it quickly, and keep the original files safe. Pabau retains data for 90 days after termination, then deletes it.
Hand over
Hand over to Managed
Create a Free workspace and share your exports with us. We'll handle the import for you, free, including photos and attachments. The Managed team matches imported photos and attachments to the right client records, including Pabau exports. Review a sample of names, services and dates.
View step details
Who: You and Managed
Create a Free workspace and share your exports with us. We'll handle the import for you, free, including photos and attachments. The Managed team matches imported photos and attachments to the right client records, including Pabau exports. Review a sample of names, services and dates.
Before switch
Before your switch date
Set up services, per-service deposits, cancellation cutoffs and saved-card booking. Rebuild consultation forms or start from the Managed Forms app. Settle deposits and balances in Pabau, update booking links and tell clients when to book through Managed.
View step details
Who: You
Set up services, per-service deposits, cancellation cutoffs and saved-card booking. Rebuild consultation forms or start from the Managed Forms app. Settle deposits and balances in Pabau, update booking links and tell clients when to book through Managed.
Available plans: Pabau report downloads expire after one hour, and access ends when your subscription terminates. Plan exports before you give notice.
Set up deposits and no-show protection before your switch date
Configure deposits and cancellation rules in Managed before clients start booking on your new diary.
Saved-card booking
Let clients book with a saved card for no-show protection on your terms.
No-show protection
In Managed: Saved-card booking
See how it works->
Cancellation cutoffs
Set your own cancellation cutoffs and keep policy wording with the appointment.
Your cancellation rules
In Managed: Cancellation cutoffs
See how it works->
Waitlist and fee refunds
Offer freed-up times to waiting clients yourself. The waitlist is not automatic. Payments are built in and powered by Stripe. When a deposit is refunded, the Managed fee on it is refunded too.
Clinic-offered waitlist
In Managed: Fee refunded with deposit
See how it works->
Your consultation forms
Rebuild or customise forms in Managed so clients can complete answers and sign before they arrive.
Free mobile app
Download Managed Forms
Create forms, send by link, QR code, email or SMS, and complete them in person on iPhone, iPad and Android.
Forms are included on every plan. Email and SMS delivery uses message credits. Sign in with your Managed account to keep forms and client records together.
Costs while you switch
Migration is free on every plan. Choose the subscription that matches the tools your clinic needs. Payment processor charges, tax, extra messages and separately priced advertising or social media services are extra. Data migration and setup help are free, with next-day setup turnaround.
1
Free
£0 a month plus a 3% Managed fee on eligible payments. Booking, forms, client records and a hosted website are included.
£0 subscription
2
Starter
£29 a month plus 2%. Adds AI, team and marketing tools. Annual billing is £290.
£29/month
3
Growth
£299 a month plus 1%. Adds clinical governance, procurement and workforce tools. Annual billing is £2,990.
£299/month
Payment processor charges, tax, extra messages and separately priced advertising or social media services are extra. Data migration and setup help are free, with next-day setup turnaround.
Timeline for your switch
Use these checkpoints rather than inventing fixed durations. Setup help is free with next-day turnaround once you send what we need.
Example day
Before notice
Before your notice date
Export report data, download forms and photos you need now, and decide between Pabau's free or paid managed export.
View step details
Who: You
Export report data, download forms and photos you need now, and decide between Pabau's free or paid managed export.
Switch day
Switch day
Start taking new bookings in Managed. Confirm upcoming appointments, team members and reminders.
View step details
Who: You and Managed
Start taking new bookings in Managed. Confirm upcoming appointments, team members and reminders.
After access ends
After Pabau access ends
Check the managed export within 7 business days, share it with us for import, and keep the originals. Pabau deletes data 90 days after termination.
View step details
Who: You and Managed
Check the managed export within 7 business days, share it with us for import, and keep the originals. Pabau deletes data 90 days after termination.
Available plans: Setup help is free with next-day turnaround once you send what we need.
Questions about switching from Pabau
We'll handle the import for you
Migration and setup help are free on every plan. Tell us what you are moving and we take care of the import.
1
Contact the team
Email hello@withmanaged.com to plan your switch and next-day setup help.
Next-day setup
2
Photos matched to clients
The Managed team matches imported photos and attachments to the right client records, including Pabau exports.
Included in migration
3
Data processing
Read how Managed processes personal data for your business.
DPA
Ready to leave Pabau?
Start free, share your export, or book a demo. Free migration on every plan. Setup help is free with next-day turnaround. Or email hello@withmanaged.com.