Switch to Managed for
- Use consultation forms and treatment records.
- Use memberships and loyalty.
- Get AI help with daily work on Starter and Growth.
Managed vs Square Appointments
Managed vs Square Appointments
Keep payments connected to every booking.
Managed vs Square Appointments: Start with Managed for free. See pricing for Starter and Growth. Payments are Stripe-powered, with configurable deposits and no-show protection. The Inbox handles Instagram and Facebook messages with your other channels. Migration from any provider is free, including photos and attachments plus before-and-after photos, with free next-day setup.
Start with Free for core bookings, forms and a hosted website. AI and team tools require Starter or Growth. Payment fees and extra usage apply.
Cosmetic ClinicBookings, client records & forms
Upcoming · 22–23 October 2026
2 appointmentsSophie Clarke
Dermal Filler (Lips 1ml) · Dr Priya Patel
45 minutes · £220
Form completed · £50 deposit paidAmelia Hughes
Skin consultation · Hannah Lewis
30 minutes · £40
Sophie Clarke
Client record · Since 8 September 2026
- Next appointment
- 22 October, 14:30 · Dermal Filler (Lips 1ml)
- Previous visit
- 8 September · Skin consultation · Hannah Lewis
- Payment record
- £50 deposit paid · £170 remaining
Sophie Clarke · Pre-appointment form
Appointment preferences
Completed 18 October, 16:42
“Please email me the appointment details. Afternoon appointments are easiest for me.”
Saved with Sophie’s client record for her appointment on Thursday 22 October at 14:30.
Interactive preview. Changes stay in this preview.
Keep payments and retail close to bookings
See how both platforms support the work behind a complete client visit. Square Appointments combines scheduling with Square point of sale. Its UK offer includes a booking website, reminders, customer records and connections to other Square products. Try the Managed tasks that matter to your business before deciding.
Plan for in the switch
- Plan how card readers, retail hardware or accounting connections will work with Managed payments after the diary moves.
- Reconcile outstanding appointments, deposits and customer records before cutover.
Switch checklist
- Which Square hardware, retail and accounting connections do you rely on?
- Which fees apply to in-person, online and other payment types?
- How will gift cards, deposits, refunds and recurring payments be handled?
- Can the forms and client-care tasks you need be demonstrated?
See how your next booking day would work
Follow the work your team already does in Square Appointments, from the first booking to the next visit.
Keep the wider payment setup covered
Bring your reader, till, online shop and accounting connections into the switch plan. Confirm which services stay and which need replacing.
See each payment route clearly
Compare the same in-person and online totals on both platforms. Include Managed fees, processor charges, equipment, messages and tax.
Keep client care with the booking
Follow booking, a consultation response and the client's notes in Managed. Compare the permissions and follow-up your salon or clinic needs.
Official product information checked on 15 October 2026. Availability and costs can differ by location, package and agreement.
Build the workspace your team needs
Keep bookings, client records, forms and a booking website together, then add the tools your business needs.
Get bookings organised
Take bookings, keep client records and send consultation forms on the Free plan.
Free · Payment fees and extra usage apply.
Give your team AI and marketing tools
Prepare booking changes, client notes and website updates with AI, and connect Canva for design work. Confirm exact booking changes and review notes and content before approval.
Starter and Growth · Your own Canva account is required.
Keep your clinic ready for treatment
Check treatment readiness, track consumables and keep staff qualifications up to date with clinical governance, procurement and workforce management.
Growth
See your monthly costs alongside Square Appointments
Comparing with: Square Appointments
Build a like-for-like monthly comparison from your Square Appointments agreement and invoices. Use the same period and tax basis, counting payment, messaging and optional service charges once. Provider costs stay blank until you enter them; prices and fees vary by plan, location and usage.
The value of client payments you expect to process through Managed each month.
Add a fuller comparison
Your current bill
Enter each part of your current monthly bill. Use 0 for costs you won’t incur and leave unknown amounts blank.
What you pay each month. If you pay yearly, divide that amount by 12.
Add the commission you pay for clients who book through a marketplace.
Add payment processing, messages, calls and add-ons. Leave out the subscription and marketplace fees entered above.
Other Managed charges
Include any separate charges that will apply to your business. These are not included in the quick subtotal.
Add your payment processor’s charges, extra messages, phone costs and paid services. Leave out the Managed fee calculated above. Include tax in the same way as your current costs.
No switching adjustment: new client budget and lost profit are £0 in this estimate. Enable this if you rely on a marketplace for bookings.
Give your team a clear changeover plan
Move with an agreed scope and a switch date that works for your business. Migration is free on every plan, with free setup help and next-day turnaround; before-and-after photos are included when your export provides them.
1
Check your current agreement
Check notice periods, any restrictions on using another booking system and how to export your records.
2
Keep the right records ready
Check customer records and future appointments alongside gift cards, deposits, refunds and recurring payments. Plan payment hardware and accounting connections separately. Agree what can be imported and what needs separate handling.
3
Give clients one clear booking route
Give clients and staff a clear date for new Managed bookings. Check future appointments, team members, services, reminders, deposits and balances, then agree how to handle any problems.
Questions about moving from Square Appointments
Move from Square Appointments with a clear plan
Get a plan for your records, costs and switch date with the team. You can also try bookings in a Free workspace.